Allocate your SaaS spend to the projects that drive it.
Most teams know their total software bill but can’t say what any one project, client, or department spends on it. Spendrein lets you assign every subscription and charge to a project — at full, percentage, or fixed amounts — and rolls up the real monthly and annualized cost of each.
“What does this project cost us in software?”
It’s a question most finance teams can’t answer cleanly. Software lands as one undifferentiated bill, even though a single launch might lean on a dozen tools and a client engagement on a dozen more. Without allocation, “SaaS” is a black box — you can see the total, never the breakdown.
The design tools, the analytics stack, the contractor seats a Q3 launch actually consumed — grouped, totaled, and annualized.
Agencies and consultancies can attribute software to the client it serves, so cost-plus billing and margin math use real numbers.
Split a shared tool across the departments that use it instead of parking the whole cost on whichever card happened to pay.
Three steps, from bill to breakdown.
Create a project
Name a bucket after a project, client, department, or cost center. Give it an optional budget and date range.
Assign the spend
Attach subscriptions, contracts, transactions, or vendors — the full charge, a percentage, or a fixed amount each.
Read the rollup
Each project shows its monthly and annualized cost. Export the per-project or workspace allocation report as CSV.
Cost allocation that finance can actually use.
Full, percentage, or fixed amount
Assign a subscription, contract, transaction, or vendor to a project. Allocate the whole charge, a percentage split across projects, or a fixed dollar amount — so a tool two teams share carries its real cost on each side.
Monthly and annualized cost per project
Every project rolls up what it actually spends on software — monthly and annualized — in your workspace's primary currency. Finance can finally answer 'what does this initiative cost us in SaaS' without rebuilding it from bank lines.
CSV exports for finance
Export a per-project cost report and a workspace-wide allocation report as CSV. The numbers drop straight into a spreadsheet, a board deck, or your accounting workflow.
Allocations show up on the relationship graph
Assigned subscriptions and contracts appear as project nodes on the financial relationship canvas, and each project card shows how many subscriptions and contracts it carries — so allocation isn't a number in isolation.
You can’t allocate what you haven’t found.
Allocation works on the spend Spendrein surfaces from your statement, so the workflow is: run the SaaS subscription audit first, then assign what it finds to projects. From there you can also manage the vendors behind the spend, track contract renewals, or wire it all into your AI assistant.
SaaS cost allocation, plainly explained.
What is SaaS cost allocation in Spendrein?
You create projects — buckets that can stand for an actual project, a team, a client, or a cost center — and assign subscriptions, contracts, transactions, or vendors to them. Each project rolls up a monthly and annualized cost so you can see what a given initiative actually spends on software, instead of one undifferentiated SaaS bill.
Can I split one subscription across several projects?
Yes. An allocation can be the full charge, a percentage, or a fixed amount. A $1,200/mo tool used by two teams can be split 60/40 by percentage, or as fixed dollar amounts, so each project carries its real share of the cost.
Can I allocate by client or department, not just project?
A project is just a labeled bucket — name it after a client, a department, a cost center, or an actual project. The allocation mechanics are the same whichever way you slice your spend.
Can I export cost allocation for finance?
Yes. You can export a per-project cost report and a workspace-wide allocation report as CSV, so the numbers drop straight into a spreadsheet or your accounting workflow.
Is cost allocation a paid feature?
Projects and cost allocation are available on every plan, including the free tier. The paid plans (Operator and Business) add contract tracking, benchmark pricing, renewal alerts, and savings intelligence — not the allocation feature itself.
Turn one SaaS bill into a per-project number.
Run a free audit, then allocate what it finds. Projects and cost allocation are on every plan — no credit card, no bank linking.
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