How much is your team bleeding on SaaS?
Drag three sliders. Get an estimate. Then run the real audit to see how close the estimate is to your actual number — the difference is usually larger than the estimate.
Estimated SaaS spend
$117,600
$9,800 per month
Estimated bleed (30% waste benchmark)
$35,280
$2,940 per month
Estimates use a 30% industry-average waste benchmark (Vendr, Productiv, Gartner) applied to a typical 40% seat-to-employee ratio across a SaaS portfolio. The number you can actually recover depends on your specific stack — the only way to know is to run an audit on your real bank statement.
A calculator can’t see your statement.
Generic SaaS-waste estimates use industry-wide percentages. They can’t see the duplicate Slack workspaces you forgot about, the Notion seats that survived offboarding, the FigJam license that auto-renewed last November when only two people used it. The calculator above gives you a benchmark. The audit gives you the line items.
- Every recurring charge from the statement, matched to a vendor.
- A per-line verdict — cancel, downgrade, consolidate, or keep.
- Duplicate seats across departments flagged automatically.
- Annual contracts billed monthly identified by cadence.
- Multi-currency normalized to your workspace currency.
Prefer to track it by hand first? Grab the free SaaS subscription tracker spreadsheet — then move to the audit when the rows outgrow the sheet.
Honest about the estimate.
How accurate is the SaaS Waste Calculator?
It's an estimate, not a measurement. The calculator multiplies your inputs by a 30% industry-average waste benchmark (Vendr, Productiv, Gartner) and a 40% seat-to-employee ratio that's typical across SaaS portfolios. Your actual recoverable bleed could be higher or lower depending on your stack, contract terms, and how aggressively you've audited before. The only way to know the real number is to run an actual audit on your bank statement — that's what Spendrein does.
Where does the 30% waste number come from?
Multiple industry sources converge on a 25–35% SaaS waste range across mid-market and SMB customers: Vendr's annual SaaS Trends report, Productiv's State of SaaS data, and Gartner's IT spend benchmarks all sit in that band. We use the 30% midpoint. Mature finance teams with strong procurement discipline can be under 15%; companies that haven't audited in years can be over 40%.
Why is the seat-to-employee ratio 40%?
Because most SaaS tools aren't used by everyone on the team. Engineering uses GitHub and Linear; sales uses Salesforce and Outreach; design uses Figma and Adobe. A typical employee is on 8–12 tools out of a 35-tool portfolio. The 40% multiplier reflects that overlap. Adjust mentally up or down based on your team — if your stack is unusually broad (everyone on Slack, Zoom, Notion, etc.) the ratio is higher.
What turns the estimate into the real number?
An actual audit against your bank statement. The calculator works from generic benchmarks; the audit works from your actual line items. The free Spendrein plan runs one full audit so you can compare the calculator estimate against the real bleed.
One statement. One number. No estimate.
The free Spendrein plan runs a full audit. Upload a bank or card statement; we extract every recurring SaaS charge, recommend a verdict per line, and surface a recoverable total in your workspace currency. No card, no bank linking, no live connection.
Run the real audit